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Holiday Activity and Food (HAF) Programme Overview

We are delighted to be delivering in the London Borough of Ealing the Holiday Activity and Food (HAF) programme which is being funded by the Department for Education. Funds have been made available to provide free holiday provision, including healthy food and enriching activities for children and young people in receipt of benefits-related free school meals.

The programme will cover the Spring, Summer, and Winter holidays, for a minimum of 1 week in Spring (Easter Holidays), 1 week in Winter (Christmas Holidays) and 4 weeks in the Summer, for 4 hours per day, 4 days per week.

Throughout the borough, HAF providers will be offering a range of free activities as well as a nutritious meal.

Our upcoming Summer 2022 HAF programme will be running on the following dates:

  • 1st – 5th August
  • 8th – 12th August
  • 15th – 19th August
  • 22nd – 26th August

From the week beginning Monday 20th June, all eligible families will receive their HAF/FSM code. These will be distributed through a leaflet handed out by your child's school and through an email.

If you have not received your HAF code by July, please email: HAF@ealing.gov.uk.

Bookings for the Summer 2022 HAF programme are now open! CLICK HERE TO BOOK!

Please see below our Frequently Asked Questions (FAQ). If your query is not answered below, please contact us: HAF@ealing.gov.uk.

Who can take part in the programme?

This programme is aimed at children & young people in school years from reception to Y11 who are in receipt of benefits-related free school meals and either live in the London Borough of Ealing or attend school in the London Borough of Ealing.

If you are currently not in receipt of benefits-related free school meals, but think you may be eligible, you can visit  Free School Meals |  Ealing Directory (ealingfamiliesdirectory.org.uk) to find out more and apply.

If your child or young person does not meet the above eligibility criteria, but you feel that they would benefit from attending HAF activities, professionals working with families can request a referal to attend. To do so, please have the professional contact us: HAF@ealing.gov.uk.

How do I sign up to the HAF programme?

Within the month leading up to each HAF programme, all eligible children and young people will receive a HAF code, which confirms their eligibility and is used to book.

To book, please visit our bookings page and select 'CLICK HERE TO BOOK'. This will take you to Ealing's HAF bookings website, where you will be able to see all of our HAF activitie that are running, and can sign up with any of your chosen HAF providers. You will need the code as proof of eligibility when registering & booking.

How do I book on to HAF activities?

To book HAF activites will need to:

  1. Visit Summer Holiday Activity & Food (HAF) Programme Bookings |  Ealing Directory (ealingfamiliesdirectory.org.uk)  and access our bookings by selecting ‘CLICK HERE TO BOOK’.
  2. This will direct you to the Ealing HAF Coordinate Sport bookings page. Once you have chosen your activity from the list, click More Information. You will be able to see details such as what is running, times, dates, age-range and the venue address.
  3. Click Book Now for your chosen session.
  4. You will then be able to Sign In or Register. If you already have an account on our booking website, click to Sign In and enter your details. If you do not have an account, click to Register.
  5. If registering, enter your required Parent/Guardian details, and then click Add Participant to enter your childs details.
  6. When asked if your child is ‘Eligible for Free School Meals?’ select Yes.
  7. When asked to enter the FSM code, please enter your HAF/FSM Code.
  8. Once complete, click Save Details. Repeat the above steps until all eligible children have been added.
  9. Click Register at the bottom of the page to finish creating your account.
  10. Once signed in or registered, you will be able to complete your booking by selecting the child/young person that you want to book on to the activity.
  11. Select your chosen dates & sessions, then click Add to Booking Cart at the bottom of the page.
  12. You will then see a green confirmation box at the top of the page. Select View Booking Cart.
  13. You can click Booking Breakdown to see full details of your booking. If any of your booking details such as dates or children/young people attending need changing, select Edit Booking. If you do not want to complete the booking, click the red Remove Item button in the top corner. Once you are happy with the booking details, select Checkout.
  14. All HAF activities are completely free of charge, so you will not need to pay for anything. Select the Complete Booking button.
  15. Once the booking is complete a confirmation email will be received to the email address connected to the account.

 

I am putting in the code when booking but it is not working?

Please email HAF@ealing.gov.uk explaining the error message you are getting. Please attach any relevant screenshots as these will help us with your enquiry.

I have registered on to the booking site, but I can’t book my child onto any of the events?

Only children and young people in receipt of benefits-related free school meals are eligible. If you have selected “No” when asked if your child is eligible for free school meals when registering, and you have not been given a HAF code, your child is not HAF eligible and they will not be able to book on. If you require further support, please email HAF@ealing.gov.uk.

I booked HAF provision and have been charged?

Unless you have arranged with the provider to attend more hours that the HAF programme is offering, your attendance to HAF activities should be free of charge. If you still believe you are being charged, please email HAF@ealing.gov.uk for assistance. 

How can I cancel a HAF booking that I do not want to attend?

To cancel a booking:

  1. Login on the bookings website and go to your Account page.
  2. Select 'Bookings' and click 'View Details' on the booking that you would like to cancel.
  3. Click 'Cancel Booking'
  4. You will receieve an email confirming that your booking has been cancelled.

One sibling has received a code but the other hasn’t?

If the sibling who has not received their code is in school from reception to Y11, they can use the same code given to the child who has already received their code when booking. If the child is younger than reception age, they will only be able to attend HAF provision if your chosen HAF provider is able to accommodate the age of the child

This will need to be discussed directly with your chosen HAF providers. If approved, the eligible child’s code can be used for the younger sibling.


My child hasn’t received a code but is eligible for benefits-related free school meals?

Please email HAF@ealing.gov.uk with the following details, clearly stating in the subject line: Missing Code - Eligible 

  • Child’s Full Name: 
  • Date of Birth: 
  • School: 
  • Parents Email Address: 

My child attends an out of borough school and has not received a HAF code, but they have siblings who attend an Ealing school and did receive a HAF code?

The same code can be used that was given to the eligible child attending an Ealing school.

My child attends an out of borough school and has not received a HAF code, but I am in receipt of benefits-related free school meals?

Please email HAF@ealing.gov.uk with the following details, clearly stating in the subject line: Missing code – Out of Borough School 

  • Child’s Full Name:
  • Date of Birth: 
  • School: 
  • Parents Email Address: 

Can younger siblings of nursery-age children attend the HAF programme?

The HAF programme is aimed at children in reception to Year 11. However, it does state in the guidance that if there is a younger sibling they could attend HAF provision if the HAF provider is able to accommodate the age of the child

This will need to be discussed directly with your chosen HAF providers. If approved, the eligible child’s code can be used for the younger sibling.

My child is in reception / Y1 / Y2 and in receipt of free school meals but I didn’t get a code?

All children in reception, Y1, and Y2 are eligible for free school meals. The HAF programme is aimed at children and young people in receipt benefits-related free school meals. If you are currently not in receipt of benefits-related free school meals, but think you may be eligible, you can visit  Free School Meals |  Ealing Directory (ealingfamiliesdirectory.org.uk) to find out more and apply.

My Y11 child was eligible for the HAF programme in the Summer 2021, but they have now finished school – can they access future HAF programmes?

No. The HAF programme is aimed at children in reception to Year 11 who are currently receiving benefits-related free school meals.

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